Frequently Answered Questions
We asked one of our judges, Patrick Coates, to help answer some of the questions we have received over the years.
- Your entry will not be sent to the judges until after the deadline has passed, so you can edit your entry right up to the deadline.
- You can enter as many categories as you like, BUT not with the same project please. Select the single best fit category for your project.
- You can enter every year if you like - there is absolutely no requirement to submit a different project. The judging panels change every year, so your work will always be viewed with a fresh set of eyes.
- ENTRIES WILL BE SCORED AGAINST EACH AND EVERY CRITERIA. Please do make sure your application addresses every point and if you find one of the criteria is not quite so relevant to your project, please do explain why.
- Every year we receive applications that simply do not make it clear which criteria is being addressed. Every Award has seven criteria. Please keep referring back and make sure you answer every point and please do not just submit generic marketing material.
- When we look for the winner of the Most Innovative Use of Technology in Assessment, we accept that not all innovations in e-assessment go on to become a commercial success. This is why we clarify that any entry to this category does not already need to be in use commercially. However, please still read the criteria carefully.
- Please note that if you are announced as a Finalist, we will use the information supplied in the form only. If you submit a joint entry, please use the, "Name of organisation" field to enter the names of all partners, not just the one submitting the application.
- The word count we accept for the main application is 300 words per criteria, or question. No exceptions.
- Please do not submit weblinks in your application, our judges will not open them! If your application makes it through to the second stage, only then will there be an opportunity to give more of a demonstration over the internet.
- You can submit up to two images (see the entry form for details of what images can be accepted). This is not essential - we recommend doing so, only if it will help the judges better understand how your application matches the award criteria.
OUR JUDGES & JUDGING PROCESS
- Our judges use the Executive Summary to try and gain an understanding of the project before your entry goes on into the details. Thus the only situation where this will affect your scores is if you mention something that relates to one of the criteria, that you then do not go on to mention in the main application. It is really there to help the judges understand the entry as there is a great diversity of entries from across the world and across so many different educational sectors.
- If you are one of the year's winners, we will publish your Executive Summary on our website (just go to the Winners 2020 page to view those from last year).
- All our judges give their time to us voluntarily.
- Lots of our judges volunteer to help us every year, but we ask them to restate any potential conflict of interest and we make sure they sit on a new panel each year, to avoid any judge from comparing entries to those submitted in previous years.
- Every panel is made up of four independent professionals, one of whom is a Board member of the e-Assessment Association (The eAA).
- The Lifetime Contribution Award is decided by the Board of the eAA.
- If you still have an unanswered question, please do not hesitate to contact us. (Ideally not just before the deadline though!) Simply email us at [email protected] Our email account is monitored daily (excluding key public holidays and weekends...not so much) but please do give us a few days to reply as we are few.
FINALISTS & WINNERS
- If you are selected as a finalist, then the eAA will be in touch to start organising the interview stage. This is your opportunity to answer any questions the judges might have, to expand on your entry and drive home how your application meets each and every one of the criteria. Using a power-point presentation that was created for something else will probably not help - the judges are looking to confirm or edit the scores they allocated to you after the first round - for each and every criteria. Having a presentation is useful as it keeps you focused on the key points you want to make. We do not want any generic slide decks.
- We do not ask our judges to submit a specific number of finalists in their category - only those they feel are clearly demonstrating the highest quality applications will make it through to this stage.
- Winners are announced at one of four online events to be held in June 2021.