Frequently Answered Questions
We asked one of our judges, Patrick Coates, to help answer some of the questions we have received over the years.
ABOUT YOUR ENTRY
- The NEW entry form for 2021. If you have entered previously, please note some key changes. You MUST first select the correct category at the top of the form. This AUTOMATICALLY changes the questions or criteria that you can then see in the form. If you forget to edit the category, you will find yourself automatically trying to answer questions for the Best Summative Assessment Project!
- This year, you have to click SUBMIT when you have finished your application. The forms will NOT be automatically saved and sent to the judges. Up to the deadline, use the SAVE AND CONTINUE button. See below.
- To clarify: You can edit your entry right up to the deadline. Just don't forget to click 'submit' when you've finished editing! There is an option to click 'save and continue' that will generate a unique weblink, so that you can edit your entry, share it with colleagues or generally take the time to read and reflect on your answers.
- You can enter as many categories as you like, BUT not with the same project please. Select the single best fit category for your project. The questions for each category are different and specific for that category.
- You can enter every year if you like - there is absolutely no requirement to submit a different project. The judging panels change every year, so your work will always be viewed with a fresh set of eyes.
- ENTRIES WILL BE SCORED AGAINST EACH AND EVERY CRITERIA. Please do make sure your application addresses every point and if you find one of the criteria is not quite so relevant to your project, please do explain why.
- Every Award has six criteria. Please keep referring back and make sure you answer every point and please do not just submit generic marketing material.
- The Most Innovative Use of Technology in Assessment: we accept that not all innovations in e-assessment go on to become a commercial success. This is why we clarify that any entry to this category does not already need to be in use commercially. However, please still read the criteria carefully.
- The word count we accept for the main application is 300 words per criteria, or question. No exceptions.
- Please do not submit weblinks in your application, our judges will not open them! If your application makes it through to the second stage, only then will there be an opportunity to give more of a demonstration over the internet.
- You can submit up to two images (see the entry form for details of what images can be accepted). This is not essential - we recommend doing so, only if it will help the judges better understand how your application matches the award criteria.
- The Executive Summary. Our judges use the Executive Summary to try and gain an understanding of the project before your entry goes on into the details. Thus the only situation where this will affect your scores is if you mention something that relates to one of the criteria, that you then do not go on to mention in the main application. It is really there to help the judges understand the entry as there is a great diversity of entries from across the world and across so many different educational sectors.
THE DISCRETIONARY ENTRY FEE
- This is new for 2021 and you can find out all about it here [LINK]
- We appreciate that some organisations may be unable to fund this for a variety of reasons and so, should that apply, then we have agreed to waive this fee without question. We politely request that you do take a moment to read about the reasons for introducing this fee (see link above).
- Please note that the judges are unaware of which organisations have elected to pay the entry fee and which have not - payment has no impact on the likelihood of success for any entry.
ABOUT THE JUDGES
- Each award category has a separate, independent panel of four judges who meet and review the entries in their category only, and select an agreed list of finalists.
- Judges do not have sight of any of the other award entries/entrants, so they are only able to view the entries to their category.
- Each panel then interviews each of those finalists (online) to come to a unanimous decision over that category winner.
- Judges are not able to sit on a category panel for more than one year and we take great care to ensure no judge has a conflict of interest.
- All our judges give their time to us voluntarily.
- Lots of our judges volunteer to help us every year, but we ask them to restate any potential conflict of interest and we make sure they sit on a new panel each year, to avoid any judge from comparing entries to those submitted in previous years.
- Every panel is made up of four independent professionals, one of whom is a Board member of the e-Assessment Association (The eAA).
- The Lifetime Contribution Award is decided by the Board of the eAA.
HOW IS YOUR APPLICATION JUDGED?
- Judges are given some time to read through all of the entries in their category and to make notes on the basis of the information entered on the form.
- Each panel meets online to discuss the qualities of each entry, specifically looking at how the entry meets the criteria.
- The panel must come to a unanimous decision over which projects or entries they consider to be the highest quality submissions they wish to see awarded a 'Finalist' certificate and digital badge. We often use case studies from Finalists as well as winners, when promoting the Awards and good practice in the industry.
- We do not ask our judges to submit a specific number of finalists in their category - only those they feel are clearly demonstrating the highest quality applications will make it through to this stage.
- The Finalists will be announced by the end of April 2021.
WHAT HAPPENS NEXT?
- If you are one of the year's finalists, our Awards administrator will be in touch to arrange a suitable time for an online interview with the judging panel.
- If your application has not been selected, we will try to provide some feedback. Please do bear with us, as the judges are all acting on a voluntary basis, and the administrative team behind the Awards are working part-time. We will do our best, and we have designed the Awards to make it easy to re-apply each year. It is often the case that an application fails to get through because perhaps the wrong category was selected, or the application failed to make it clear how the project matched the criteria.
- The interview stage: For Finalists, this is your opportunity to directly answer any questions the judges might have, to expand on your entry and drive home how your application meets each and every one of the criteria. Using a power-point presentation that was created for something else will probably not help - the judges are looking to confirm or edit the scores they allocated to you after the first round - for each and every criteria. Having a presentation is useful as it keeps you focused on the key points you want to make. We do not want any generic slide decks.
- We will publish a press release announcing all the Finalists and can only use the information you have supplied in the form. If you submit a joint entry, please use the, "Name of organisation" field to enter the names of all partners, not just the one submitting the application. If you would like us to tag you on Twitter, please do complete the relevant box on the application.
- Details about the interview will be sent to you if you reach this stage, but interviews will take place online in May 2021.
- If you are one of the year's winners, we will publish your Executive Summary on our website (just go to the Winners 2020 page to view those from last year).
- Winners will be announced at one of four online events to be held in June 2021.
- If you are one of the year's winners or finalists, we may well be in touch as we often have opportunities to present at international conferences or webinars (either way, all currently online) and often look to showcase examples of excellence demonstrated through this programme.
ANY MORE QUESTIONS? PLEASE JUST ASK
- If you still have an unanswered question, please do not hesitate to contact us. (Ideally not just before the deadline though!) Simply email us at [email protected] Our email account is monitored daily (excluding key public holidays and weekends...not so much) but please do give us a few days to reply as we are a small, part-time team.